The position involves working closely with the Manager of Administration in: the processing of program client and business services client files, performing clerical and miscellaneous duties, telephone and mail handling, and dealing with public enquiries of various kinds. The position provides a point-of-contact for the public and consequently requires that proper behaviour and manners be exhibited at all times and in accordance with company policies.
Duties will be assigned to the position at the discretion of the Manager of Administration in order to ensure the position receives exposure to all aspects of the technical functions of both corporations. This aims to ensure a positive and beneficial learning and growth experience for the position.
Without limiting the generality of the foregoing, it is expected that the following would represent typical examples of specific duties associated with the position:
Responding to public enquiries
Various office clerical responsibilities; including the drafting and typing of correspondence, taking of minutes, data entry, etc.
File maintenance for client, vendor, customer, payroll and corporate files
Assistance in preparation of securities, letters of offer, and other correspondence
Assistance in collections, payments monitoring and reporting, and other related duties
Assistance with completion of applications and other forms, obtaining clarification of information as requested
Preliminary analysis and investigation of applications received as regards eligibility and other screening requirements
Corporate and Client bookkeeping services as directed.
AP, AR and data entry for both corporations and clients as directed.
Any other duties specifically assigned to the position and assistance with general office duties when required.
Minimum Education & Other Requirements:
Medium or better level of computer literacy. As the position involves public contact and may involve periods of unsupervised activity, good interpersonal skills and a minimum level of maturity and self-motivation is required.
Knowledge of accounting software (Quickbooks, Sage 50, Sage 300 and others) and Excel and Word (Microsoft office) is required.
Mathematics and literacy skills at a post-secondary level (junior college or equivalent) are required. Knowledge of, background understanding of, or previous experience in; business, finance, banking, accounting, bookkeeping, or a similar field would be a valuable asset.
While travel is not normally anticipated; the incumbent of the position is expected to complete, with the direction of the Manager of Administration, a training and development plan, the implementation of which may require some travel to take advantage of training opportunities.
There is a possibility of community travel for clients operating outside of Yellowknife.
Working independently and as a team player are both required depending on the client and work being completed.
Given the confidential nature of the information dealt with and the significant sums that the corporation deals with, a background check that comprises at least a criminal record check and a credit check maybe required.