NWT & Nunavut Construction Association
Published
May 23, 2019
Location
Yellowknife, Canada
Job Type
Compensation
$25 - $28 per hour, depending on experience
Territory
Northwest Territories

Description

This position is part-time for 22 hours a week, from 9:00am - 1:00pm on Tuesday and Thursday and 9:00am - 5:00pm on Wednesday and Friday. Occasional evenings and additional hours will be required based on our events schedule.

The NNCA is offering between $25 and $28/hour, a parking space in downtown Yellowknife and insurance benefits. Interested applicants can send their resume and cover letter to director@nnca.ca.

Resumes will be accepted until a suitable candidate is chosen.

We encourage all interested persons to apply, however, only those selected for an interview will be contacted.

 

Duties

1. Administrative Duties

  • Present a professional, welcoming first point of contact (by phone, in-person and email) to all NNCA members and others making inquiries with the NNCA’s office. Direct all visitors to the appropriate office or boardroom.
  • Handle incoming and outgoing mail (including deliveries) and distribute to the Executive Director as needed.
  • Answer the phone, check voicemail and respond to inquiries. Gather detailed information and direct calls or take messages.
  • Run errands as needed – Valid driver’s license and reliable vehicle required
  • Monitor office supplies – order new supplies and schedule service appointments when needed.
  • Create filing systems and perform regular filing.
  • Board Meetings – prepare materials, order and pickup food and drinks, and clean the boardroom afterwards.
  • Responsible for office organization and light cleaning duties

2. Financial Responsibilities:

  • Process credit card payments using Global Payments’ online system
  • Accept cash payments
  • Send receipts in a timely manner
  • Follow up with delinquent accounts and make payment arrangements
  • Prepare bank deposits

3. Core Services

  • Prepare the weekly procurement Bulletin following the NNCA’s procedures, which includes accurately summarizing new and awarded procurement opportunities, inserting advertisements, notices and other materials approved by the Executive Director
  • Maintain and update the electronic planroom, which includes communicating with tender authorities, members, the public, and other parties interested in posting projects in the electronic planroom
  • Complete the Notary Public examination and assist members with Statutory Declarations as needed
  • Manage sales and inventory of Canadian Construction Documents Committee documents and seals
  • Manage webinar registrations and ensure information about webinars is distributed to members in a timely manner
  • Assist members with accessing member discounts through partner firms
  • Assist members of the public accessing Habitat for Humanity NWT’s programs
  • Correspond with and assist sponsors and volunteers contributing to Habitat for Humanity NWT and maintain up-to date lists of these groups

4. Membership Renewal

  • Prepare annual membership renewal mail-outs
  • Follow membership renewal and new member processes, including updating member login details for the NNCA’s website and electronic planroom
  • Assist in the retention and recruitment of new members
  • Maintain an accurate membership database and email distribution list

5. Events

  • Assist the Executive Director with event planning, as requested, including information sessions, seminars, workshops, trade shows, the annual curling Funspiel, the annual Golf Tournament & Steak Dinner, and Habitat for Humanity NWT events
  • Collect silent auction items for fundraising events
  • Secure sponsorships and follow through on sponsorship agreements
  • Manage event registrations and track using Microsoft Excel
  • Book venues, food services, audio-visual services and other services as necessary
  • Assist with marketing the NNCA’s events as needed
  • Responsible for bringing and setting up NNCA materials at events
  • During events, the Executive Assistant will work the registration table and take photos

6. Perform additional duties as required by the Executive Director

Qualifications

The ideal candidate will have:

  • A completed college diploma or university degree
  • At least 1 year of administrative experience
  • A valid drivers’ license and reliable vehicle
  • The ability to stand for long periods of time and carry 20 lbs
  • Excellent communication and organizational skills
  • Strong computer skills and knowledge of Microsoft Office programs, including Excel
  • Knowledge of the construction industry will be considered an asset

Company Info

The NWT & Nunavut Construction Association (NNCA) is a nonprofit organization created by member companies to serve, promote, and represent the construction industry. Our members include General Contractors, Trade Contractors, Manufacturers and Suppliers, Road Builders and Heavy Construction Contractors, Logistics & Transportation businesses, Allied Professionals, as well as Associations, Government Departments and Agencies working in the North.

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