The Finance Officer is responsible for processing payments to suppliers for goods and services of approximately $500,000 per month, ensuring the payments are timely, accurate, and appropriately recorded in the system.  The FO also maintains up to date and accurate payroll records for 25+ employees.

Must work well in a fast paced environment. Ability to multi-task and work well independently.

This is a full time permanent position.

RESPONSIBILITIES:

1. Accounts Payable – ensures supplier invoices are accurately prepared and payments are processed, both in an efficient and timely manner:

• Scrutinizes and audits all supplier invoices and other payable documents for accuracy and legitimacy
• Enters all invoices into the accounting system
• Verifies supplier statements and investigates missing items
• Maintains bank balance
• Finalizes and processes all authorized requests for payment
• Monitors discrepancies and trends and reports findings to the Controller
• Prepares reports for the Controller highlighting account balances, cash requirement and progress of missing items
• Maintains a filing system, by supplier

1. Administers and processes semi-monthly payroll for approximately 25 employees in accordance with Revenue Canada and Territorial regulations:

• Audits and verifies time sheets submitted by employees;
• Calculates specific amounts payable to employees based on timesheets;
• Processes retroactive pay, advances, and other deductions;
• Processes final pay and provides record of employment for terminated employees.

1. Provides support to the Administration Department as & when required:

• Assists PAC in providing initial telephone service to customers, suppliers and the general public, transferring calls and taking messages as required.

KNOWLEDGE, SKILLS AND ABILITIES:

• Demonstrated bookkeeping experience
• Grade 12 and three years of related experience
• Strong interpersonal and communication skills
• Strong organizational and administrative skills
• Must be proficient with common computer applications
• Demonstrated initiative
• Attention to detail
• Ability to handle a heavy workload
• Must have a valid driver’s license
• Must provide a driver abstract upon hire.