Olthuis, Kleer, Townshend LLP
Published
August 2, 2019
Location
Yellowknife, Canada
Category
Legal  
Job Type

Description

Olthuis, Kleer, Townshend LLP is a full service medium-size law firm that has established a reputation of excellence and leadership in our industry. We are looking to hire a Legal Assistant / Admin Support person to join our team. We are a prestigious firm with excellent compensation and benefits package and congenial work environment.
We have an opening for a Legal Assistant / Admin Support for our Yellowknife office with a minimum of 5 years of experience in a related field.

 

Duties

Duties will include:

  • Independently manage the daily operations for small team of lawyers.
  • Prepare hearing support materials (e.g. trial books, compendiums, chronologies, etc.) with limited supervision;
  • Support lawyers regarding various administrative tasks: opening and closing files, docketing, billing, etc.
  • Responsible for generating and proofreading documents.
  • Prepare cheque requisitions and trust deposits/withdrawals and preparing expense reports and account balances.
  • Calendar and schedule management including arranging meetings and coordinating catering and travel requests.
  • Communicate professionally with all internal and external clients, as well as with various court.
  • Answer billing related inquiries from lawyers or assistants.
  • Greeting and announcing guests.
  • Providing telephone coverage, assisting callers, and conveying detailed messages.
  • General office responsibilities including filing, faxing, photocopying, scanning, processing and distributing mail, messenger packages, and express mail packages.
  • Assisting with various administrative duties such as document preparation, coordinating travel arrangements, preparing time and expense reports in accordance with company policies, and other administrative tasks as needed.
  • Checking printers, fax machines and office equipment daily, re-stocking with paper, delivering faxes and notifying proper personnel if maintenance is needed.
  • Booking conference rooms and arrange meeting set-up.
  • Maintaining and ordering office supplies and business stationery.
  • Handling office facility requests and maintaining general office appearance.
  • The ability to be flexible to the changing demands of the job.
  • Able to work some overtime if needed.

Qualifications

Qualifications or Skills Required:

  • University Degree, diploma or equivalent work experience is an asset
  • 4-5 years’ experience working as a legal assistant.
  • Lighthouse Software experience preferred.
  • Excellent time-management skills.
  • Strong computer skills including Adobe and MS Office: Word, Outlook and Excel.
  • Ability to carry out law firm practices and procedures with minimal instruction.
  • Superior attention to detail, including proofreading ability.
  • Ability to take the initiative, be proactive, prioritize, problem solve and multitask.
  • Ability to work in a fast-paced environment with tight deadlines.
  • Flexible, team player that is client service oriented.

 

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