Office Manager

Ecology North
January 19, 2022
5013 51 Street, Canada
Job Type
Base Salary
$30.77 - $40.46 per hour depending on education and experience


Ecology North is looking for a dynamic, energetic, independent person to work as the Office Manager. The successful candidate will work on a variety of tasks in a fun but busy, fast-paced office environment.

The successful candidate will be an experienced administrator in the North, with a keen interest in the local environment and community. They will have strong multi-tasking skills, excellent communication skills, and be proficient with computer and general office equipment. Familiarity with Sage 50 accounting software is a strong asset for this position. The Office Manager is responsible for overseeing staff and ensuring that the day-to-day administrative resource needs of the Ecology North office are met in a consistent and timely manner. The Office Manager is the first point of contact for the public and must be able to represent Ecology North in a professional manner.

Application Process

Apply by Wednesday, February 2nd at 11:59pm MST by submitting a cover letter and resume to:

Dawn Tremblay
5016 50th Ave, Yellowknife NT, X1A 2P3 | (867) 873-6019


Office Administration

  • Answer the Ecology North phone, administer e-mail messages and direct inquiries to the appropriate person;
  • Coordinate regular staff meetings;
  • Ensure staff timesheets are submitted on time;
  • Assist all staff members with general office administration;
  • Lead Ecology North services, such as, rent-a-plate and vermi-composting;
  • Maintain the membership database and communicate Ecology North’s programming and events to members through our electronic newsletter;
  • Coordinate day-to day office organization by troubleshooting and rectifying technical issues as they arise, maintaining well stocked stationary supplies, improving physical process systems where possible and facilitating or encouraging staff to maintain a clean and organized office environment;
  • Oversee and coordinate all current procedures, such as, donor recognition, travel reimbursement and volunteer tracking;
  • Work with the Executive Director to review, evaluate and implement an annual membership and fundraising plan that builds on current charitable donations from the public and membership;
  • Work with the Executive Director and Program Managers to establish efficient work plans and aid with project management to ensure deadlines are met;
  • Collaborate with and provide mentorship and support to staff when needed;
  • Assist the Executive Director with the hiring process including updating contracts, conducting interviews and onboarding new staff;
  • Schedule exit interviews with outgoing staff and the Executive Director;
  • Be an active member of the Ecology North Human Resource committee with staff and board members; and
  • Coordinate the annual AGM.

Financial Administration Reporting

  • Maintain up-to-date bank deposits and print the deposit sheet;
  • Track petty cash and ensure its proper documentation and timely bank deposit;
  • Collect and compile invoices and receipts for the bookkeeper;
  • Track donations and memberships;
  • Track accounts payable and accounts receivable;
  • Confirm filing of monthly remittance, annual Charity Return, and annually with Corporate Registries;
  • Approve the budgets in final reports before submission to funders as per contribution agreements;
  • Work cooperatively with Ecology North staff and board and/or auditors to ensure procedures and reporting systems follow good accounting standards;
  • Review each project’s timeline and budget quarterly, and ensure projects are on track;
  • Coordinate cheque signing and cheque distribution.


Education and Work Experience

A University degree with courses in finance and administration, human resources or management; or equivalent experience. Work experience with a non-governmental organization (NGO), preferably based in the NWT or northern Canada.

Knowledge, Skills and Experience Required:

  • Experience working in the non-governmental sector in the Northwest Territories;
  • Experience managing staff members, understanding budgets and managing time efficiently;
  • Knowledge of northern and Indigenous cultures;
  • Strong communication skills, both written and oral;
  • Knowledge of tools non-profit organizations can use to affect individual and societal change;
  • Experience with Sage 50 accounting software;
  • Excellent computer literacy skills, with strong knowledge of all Microsoft Office and Adobe applications; and experience with Google Drive, WordPress, Weebly, and Zoom


  • An understanding of environmental issues and how they relate to the north at a regional, territorial, national, and international level;
  • Experience with QuickBooks or other accounting software;
  • A valid drivers’ license.

Company Info

Ecology North is a charitable, non-profit organization that was formed in 1971 to support sound environmental decision-making on an individual, community and regional level. Our mission is to bring people and knowledge together for a healthy northern environment. We are located in downtown Yellowknife, and have a mandate to work throughout the Northwest Territories (NWT) and northern Canada

Related Jobs

May 17, 2022
Camp Wellness Leader   Yellowknife new
May 17, 2022
Camp Manager   5125, 50 ST, Yellowknife new
May 17, 2022
Human Resource Manager   P.O. Box 156, Deline new
May 17, 2022